Important information for speakers
- Talks in invited sessions are 45 minutes (35+10). The chair should give 5-minute and 1-minute warnings for invited talks.
- Lead talks in minisymposia are 30 minutes (25+5). The chair should give 2-minute warning for contributed talks
- Contributed talks are 15 minutes (12+3)
- It is important that the sessions run on time and the talks are presented in the order scheduled so that participants can move to other sessions and not miss talks.
- Speakers will use their own computers. The time needed to connect to the projector and display the presentation will be counted in the speaker's time. It is important to be prepared, including bringing any special equipment to connect to the projector. It is worth going to the room your presentation is assigned to be in at least 15 minutes ahead of time. This will give you a chance to introduce yourself to the chair and check that you can successfully connect to the projector.
Important information for session chairs
- Please arrive in the meeting room 15 minutes before the session starts. The chair is responsible for running the session. Each session is nominally three hours, longer than meetings sponsored by the DNP alone.
- Speakers must use their own laptops for their talk. Encourage speakers arriving in the room ahead of the session to test their connection to the projector.The time needed to connect the computer and display their talk is counted in the speaking time.
- Welcome the participants to the session at the beginning and remind speakers and participants that the DNP-JPS Hawaii meeting adheres to the APS Code of Conduct, and they are to follow it throughout the meeting.
- Talks in invited sessions are 45 minutes (35+10). Give 5-minute and 1-minute warnings for invited talks.
- Lead talks in minisymposia are 30 minutes (25+5). (Minisymposia includes an invited talk and contributed talks.)
- Contributed talks are 15 minutes (12+3). Give 2-minute warning for contributed talks
- In HAW23, invited sessions include 4 talks while regular contributed sessions can include up to 12 talks in a three-hour session.
- Keep the session on time to allow participants to move from session to session.
- If a speaker is absent or an abstract is withdrawn, open discussion from a previous talk or amongst speakers may continue, but the session should be paused until the next talk.
- Make sure speakers use the microphone provided for best sound quality.
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