*All technical issues with paper submission have been resolved. If you are still having issues, please contact us.
Paper submission steps are outlined below. Please note that the paper submission deadline is 18 June 2023.
1. Update Title, Abstract Text, and Author List
Log into SPMS. Select "Manage Abstracts". Check the title, abstract text, and author list and update them as needed.
Please make sure that the paper title and co-authors in your paper are identical to the title and co-authors you previously entered into SPMS for abstract submission. If this is not the case, select “Edit” or “Authors” and update the information. SPMS data will be used to produce the table of contents and author index of the proceedings. If all of the co-authors are not included, some will be missing from the author index. At the discretion of the editorial team, papers with discrepant SPMS data may be returned to the author for revision.
2. Submit your Files
After selecting "Manage Abstracts", select "File upload". All files used to produce your paper must be uploaded.
Most authors can generate PDF files, however, the standard is far from uniform and often they are not acceptable for the JACoW database. As such, we DO NOT allow authors to submit only PDF files. Contributions without a source file (.tex, .docx or .odf) are incomplete and not flagged as available for the editorial team.
Authors are required to submit a PDF file made from the source document, the source document (.docx or .tex or .odt) and all figure files in its native format (.jpg, .gif, .tif, .png, .eps, etc.). Check that the image quality is still the same as in the source file, especially for color images, and text in the image is readable. Make sure the fonts are embedded in the PDF file.
Only files named according to the paper's program code can be uploaded via SPMS. For example, for paper code MOXAA01, the paper contains two figures, the file names should be:
• MOXAA01.tex (or *.docx, *.odt): source file uploaded using File Type “Source File (MS Word, Open Document or LaTeX).”
• MOXAA01.pdf: uploaded using File Type “Portable Document Format”.
• MOXAA01_f1.jpg (or *.png, *.tif, *.eps, etc.) for Figure 1. Figures and other supporting files are uploaded using File Type "Other Supporting Files".
• MOXAA01_f2.jpg (or *.png, *.tif, *.eps, etc.) for Figure 2, uploaded using File Type "Other Supporting Files".
Papers with missing files will be returned to the author for revision.
Bundled vs Individual Supporting File Submission
Supporting files (figures, bibliographies, etc.) can be uploaded as *.zip or *.tar files under File Type "Other Supporting Files". The source file (.tex, .docx or .odf) and the pdf file have to be uploaded separately otherwise the upload is incomplete and not flagged as available for the editorial team.
3. Work with the Editorial Team
The papers will be processed by the editorial team. Authors will be able to check the status of their paper(s) by logging into SPMS. E-mail notifications of the processing status will also be triggered to primary (submitting) authors as processing is completed. If the editors contact you to ask you to check their edits or make adjustments to your submission, we would appreciate a prompt response.