13-16 December 2021
America/New_York timezone

Participant Guidelines

  •  All Discussion Sections will be in regular Zoom format and Talks will be in Webinar formatParticipants enter the webinar muted and with video off by default.

  • Participants will be able to ask questions in the webinar format in two different ways, as shown left to right on the webinar control panel: chat and raise  hand. The questions should be entered primarily through the chat.  If there are no questions in the chat, the session chair may ask participants to raise their hands to ask a question. Once a participant uses the raise hand option, the participant may be unmuted by the host to ask a question.

Join by phone. (For higher quality, dial a number based on your current location.)                                                      International numbers 

Zoom phone numbers US+1 301 715 8592 ; +1 312 626 6799; +1 646 876 9923 ; +1 253 215 8782;  +1 346 248 7799;  +1 669 900 6833; 

when prompted type in the Webinar ID  press #

  • Speakers can test their presentations ahead of time in the "Speaker Ready Room” on December 10th from 10 AM - 12 PM (EST) .

    Each ready room will have hosts available to assist speakers. They will also serve as a help desk for audience members who are having problems finding a session or having other issues.
  • We ask for your patience in case of technical difficulties.  If you are disconnected from a Zoom session, try reconnecting to that session again.  If you cannot reconnect, the reason may be due to internet connection problems. 
  • See the Frequently Asked Questions about how to connect via phone as well as other issues.  For problems that require further assistance, notify the technical team either by email to ISNET@frib.msu.edu, the dedicated email for the meeting, or by phone at 517-908-7429.


Zoom Guidelines for Presenters & Chairs

FRIB will use Zoom/Webinar to facilitate the virtual meeting. The following guidelines are intended to help presenters get ready for the meeting.


Required Action

Support Resources

Setting up Zoom Profiles

If desired, consider setting up profile in the following way:

FirstName LastName format for name displays (not computer name)

I am new to Zoom.  How do I use Zoom? ; How do I set up Zoom like a pro?  

Customizing your profile; How can I set up a Zoom Profile? (pdf)

Testing in Advance

Visit the Speaker Ready Room to test talk's setup


Dec 10, 2020 ; 10 am -12 pm (EST)

Testing audio; Testing video; Testing screen sharing

Video settings tips (pdf); Audio settings tips (pdf);

Zoom screen share tips (pdf); Screen share MacOS tips (pdf)

Zoom Background



Before the meeting

Please join the meeting 15 min ahead of time to ensure  proper zoom setup

Webinar best practices (pdf)


The talks will be in Webinar format.

The Speaker and Chair Video and audio will be on.

The only nonverbal feedback available to participants, aside from typing questions into the chat, is the "raise hand" feature. 

Speakers & Chairs

Speakers & Chairs

Consider your background, mute all surrounding noises.

Make sure you are in a well-lit area; Put your camera at face level;

Make sure you are in a quiet area; Use a pair of ear buds

Your shared content is visible as the application content only, be aware of possibility of accidental sharing of incorrect content.

The Zoom controls remain visible at all times on the bottom of your screen.

Before beginning, close all applications on your computer except for Zoom and those you will need to share during your session.

Ending Meetings

No action required. Host will end meeting when the session concludes.

For more information Zoom Help Center: https://support.zoom.us/hc/en-us


Frequently Asked Questions

1. My internet connection doesn't work.  What do I do? (pdf)

Zoom phone numbers US+1 301 715 8592 ; +1 312 626 6799; +1 646 876 9923 ; +1 253 215 8782;  +1 346 248 7799;  +1 669 900 6833; 

when prompted type in the Webinar ID  press #                                                                                                            International numbers 

2. I am new to Zoom.  How do I use Zoom? 

3. How do I set up Zoom like a pro? 

4. How can I set up a Zoom Profile?(pdf)

5. Video settings tips. (pdf)

6. Audio settings tips. (pdf)

7. Zoom screen share recommendations.(pdf)

8. Screen share MacOS tips. (pdf)

9. Webinar best practices.(pdf)

10. Closed captioning for the hearing impaired:   webcaptioner.com/captioner


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