3-7 June 2019
NSCL/FRIB
America/New_York timezone

Terms and Conditions

Cancellations

Cancellations must be communicated in writing via email to the 2019 International Conference on Proton-Emitting Nuclei (PROCON 2019) Local Organizing Committee at procon2019@frib.msu.edu.

For participant cancellations, pre-paid registration fees are refundable, less a $100 USD processing fee, if notification of cancellation is received in writing by Monday, May 6, 2019. Cancellations after May 6, 2019 may result in forfeiture of the entire delegate registration fee. However, a substitute registrant will be accepted. Refunds may be granted for no-shows under extenuating circumstances at the sole discretion of the conference organizers.

For Sponsorship cancellations, sponsorship fees are non-refundable.

For Exhibition cancellations, pre-paid booths fees are refundable, less a $200 USD processing fee, if notification is received in writing by Monday, April 8, 2019. Cancellations after Monday, April 8, 2019 will result in forfeiture of the entire exhibitor registration fee. PROCON 2019  accepts certified checks and bank transfers (per invoice). Payment is expected within 14 days of  invoicing. Refunds will be made by credit card or check, depending on the original payment method.

Cancellations must be made in writing via email to procon2019@frib.msu.edu.

Payments

For participants, payment is required upon registering via the Facility for Rare Isotope Beams (FRIB) CASHNet store with a Visa or MasterCard.

For Exhibitors and Sponsorships, payment is required upon registering via the Facility for Rare Isotope Beams (FRIB) CASHNet store with a Visa or MasterCard. Invoices can be provided upon request only for payment of Exhibitor Booth Fees. Should you require an invoice, please send an email to procon2019@frib.msu.edu.

Please note: Booth space cannot be guaranteed until full payment has been received.

Booth Etiquette

During Exhibition opening hours, booths should be attended by an authorized representative technically qualified to explain and demonstrate the equipment or services displayed.

The conference reserves the right to remove any display that, because of noise or other objectionable features, detracts from the scientific and educational nature of the exhibit.

Subletting

Exhibitors are not permitted to sublet booths or portions of booths to non-registered companies or individuals.

Compliance

The Exhibitor assumes all responsibility for compliance with all pertinent ordinances, resolutions and codes of duly authorized local, state, and federal governing bodies concerning fire, safety and health, together with the rules and regulations of Michigan State University (MSU) and the Facility for Rare Isotope Beams (FRIB).

Storage, Set up and Dismantling

Because of the limited storage space we cannot guarantee to fulfill all requirements concerning the storage space. Please take this into consideration for the delivery of your material. Neither Michigan State University (MSU), the Facility for Rare Isotope Beams (FRIB), nor the Department of Energy assume any liability for damage and theft.

Time schedule for set up and dismantling is as follows:
Set up times: Sunday, 2 June 2019 5pm-9pm and Monday, 3 June 2019 7am-9am
Tear down time: Thursday, 6 June 2019 5pm-6pm

Information on sending materials will be announced 12 weeks prior to the conference.

Logo Usage

Upon registering as an Exhibitor in the PROCON 2019 Industrial Exhibition or a Sponsor of the PROCON 2019 Conference, you grant PROCON 2019 permission to use your company’s logo in promotional materials including on the conference website, program, and applicable signage.

Upon receiving written confirmation of payment in full from PROCON 2019, please send your company logo graphic (300 dpi or greater) to procon2019@frib.msu.edu for inclusion in the PROCON 2019 Conference program and on the conference website.

Hold Harmless Clause

The Exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of Exhibitor’s activities in the National Superconducting Cyclotron Laboratory (NSCL) and the Facility for Rare Isotope Beams (FRIB) and will indemnify, defend, and hold harmless Michigan State University (MSU), the Facility for Rare Isotope Beams (FRIB), and the Department of Energy, as well as their respective agents and employees, from any and all such losses, damages, and claims.

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