28 June 2021 to 2 July 2021
Virtual Conference
America/New_York timezone

Abstract Submission

Abstract Submission Instructions ans Guidelines

Abstract submission is now open. Please see the Important Dates page to view submission deadlines. 

You can find our detailed abstract submission instructions here.

Abstract Title

Enter the title of the contribution 

Presentation Type

The contribution shall be submitted as "Poster", unless you are an invited speaker. If your abstract is submitted early (see Important Dates), you may be selected by the Scientific Program Committee to become a contributed oral speaker.

Abstracts Classification

Since all contributions are classified in topics, authors must select a track. Available Classifications are:

  • Cavities
  • Facilities
  • Fundamental Research and Development
  • SRF Technology

Abstract Text

The text should not exceed 1200 characters.

Special Characters

Since electronic submission over the web does not allow a simple, straight-forward system to enter Greek symbols, superscripts, or subscripts, authors are requested to avoid using them.

Footnotes/Funding Agency

Footnotes should not exceed 200 characters. Enter references to publications as many times as necessary and with a carriage return between each.

Reference to funding agencies should not exceed 200 characters. This field should not be used to request sponsorship at the conference. No carriage returns are allowed. Once the abstract submission is complete, hit "Submit".

Abstract Editing/Entry of Co-authors

After having "submitted" the abstract, a new window allows authors to print, edit, withdraw, and also to enter co-authors and designate their roles:

  • primary/submitting authors (the persons normally contacted on matters concerning the program and the conference organization)
  • presenter/speaker (the person who would present the invited oral/contributed oral/poster)
  • co-author.

It is also possible to assign multiple affiliations to authors and to remove authors.

Note that when you enter co-authors, the JACoW SPMS system will search to see whether a profile/account already exists for the co-author. If it does not, you will have to create a profile for them. Please be extremely careful with your data entry as this profile will be added to the JACoW repository. Co-authors properly entered in the SPMS will thus appear in the list of co-authors, which will be included in the program booklet and in the author index of the proceedings. Failure to do so means they will be excluded from the author index in the conference program booklet and in the proceedings.

Always click on Update to save changes.

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